Invoicing app access — one permission, one login

The invoicing app at invoice.bitethemenu.com is a separate tool, but it shares your sign-in. One permission decides who gets in, granted from the same Members page as everything else.

No second account to create, no password to hand out, nothing to configure inside the invoicing app.

The rule

Access to the invoicing app follows one explicit, per-person permission — Access the invoicing app. It is never bundled into a role preset, not even Manager. If you didn’t switch it on for someone, they can’t get in.

Deliberate: invoices are money. A shift lead gaining kitchen rights by default is harmless; the same person silently gaining the accounts book is not.

How to use it

Say Rajiv, your executive chef, should start checking supplier invoices against deliveries. Open Settings → Members, find Rajiv’s row, and click Customize (or Permissions). In the permission list, switch on Access the invoicing app and save. That’s the whole setup.

As soon as the permission is on, Rajiv sees an Invoicing button appear in the top bar of this dashboard. Clicking it opens the invoicing app in a new tab; he can also go straight to invoice.bitethemenu.com. Either way he clicks Sign in with Google, using the same Google account he uses for this dashboard. The system recognises him, sees the permission you granted, and signs him into your venue’s invoicing workspace automatically — supplier list, incoming invoices, the lot. He never fills in a registration form, and you never created an account for him.

To take access away, switch the permission off. Access is re-checked continuously — not just at sign-in but every few minutes while he’s working — so removing the permission locks him out within minutes, even if he’s already logged in. The Invoicing button also disappears from his dashboard.

Two things worth knowing. Someone without the permission is politely told no invoicing account is linked to their email — nothing breaks, nothing leaks. And anyone already set up by hand keeps working as before.